SUMMARY 

 

This regulation describes the policy for the availability 
and use of JCL meeting rooms by non-library groups. 

 

Effective Date: 

Reaffirmed 

August 17, 2011 

 

Reviewed 

October 4, 2017 

October 13, 2022 

POLICY 

 

a. When not being used for library meetings and 
programs, designated meeting rooms are available, 
free of charge, on a reserved-only basis to government 
agencies and not for profit groups engaged in 
educational, cultural, intellectual, recreational, or 
charitable activities. As public forum areas, these 
meeting rooms are subject to the intellectual freedom 
policies of the library. All other meeting rooms are 
reserved for use by library or library-sponsored 
meetings or programs and are non-public forum areas. 
Study rooms are non-public forums pursuant to ARM 
20-80-27 and are governed by the terms of that 
regulation. The County Librarian is directed to adopt 
written procedures to implement the terms of this 
policy. 

 

GUIDELINES 

 

b. The County Librarian will establish guidelines for 
meeting room use and make them available to patrons. 
Solicitation is prohibited as defined in the procedure. 

 

 

Requirements 

1. Groups must agree to abide by library regulations 
and procedures. All meetings held by non-library 
groups must be open to the public, and no admission 
may be charged. 

 

 

Supervision 

2. At least one person age 18 or over must be present 
and responsible for any event involving children under 
18. 

 

 

Penalties 

3. Failure to comply with this regulation for meeting 
room use or other library policies and procedures may 
result in denial of future use of the library meeting 




c. The County Librarian will establish procedures for 
reservations, which must be made on a JCL form, 
which includes an indemnification and hold harmless 
agreement signed by a responsible representative of 
the group age 18 or over. 

 

room, financial liability for damages, and/or immediate 
removal from the room. 

 

PROCEDURES 

 

EQUITABILITY 

 

d. Meeting rooms are available to groups on an 
equitable basis, within the guidelines of these 
regulations. The Library will not favor particular points 
of view or organizations advocating certain points of 
view and will make no effort to censor or amend the 
content of the meeting when granting meeting room 
access. Should a qualifying group with opposing 
viewpoints to the contents of a meeting wish to hold a 
meeting in a library meeting room, comparable access 
will be granted within the guidelines of these 
regulations. 

 

DISCLAIMER 

 

e. That a group is permitted to use a library meeting 
room does not in any way constitute an endorsement 
by the library of the group's policies or beliefs, and no 
claim to that effect may be used, explicitly or implicitly, 
in advertising. 

 

 

Library Logo 

Groups are prohibited from using the Johnson County 
Library logo. 

 

 

APPEALS 

f. Any group denied use of a library meeting room may 
appeal the decision in writing to the Library Board of 
Directors, who will consider the request at their next 
regularly scheduled meeting. 

 

October 13, 2022 

 

 ARM 20-80-26 End