ADMINISTRATIVE REGULATIONS 
TAB: Patron Services DOCUMENT NUMBER: 20-10-91 
SECTION: General Patron Services 
SUBJECT: LOST OR DAMAGED MATERIALS AND ILL MATERIALS FEE SCHEDULE 

SUMMARY 

Effective Date: 
October 13, 2016 
Reviewed: 
October 27, 2021 
September 8, 2022 
October 13, 2022 
April 13, 2023 

AUTHORITY 

PROCEDURE 

Denial of 
Borrowing 
Privileges 

ILL Materials 

This regulation lists the charges made to patrons for their 
extended use of materials (Including ILL materials) 
beyond the loan period transacted and for their loss of 
or damage to library materials. 

a. Lost, or damaged materials fees may be adopted or 
changed only by the Library Board of Directors. The 
County Librarian may adopt procedures to implement the 
terms of this regulation. 
b. Borrowers seeking refunds for replacement costs which 
they have paid must return the material with the receipt. 
c. Damaged materials fees apply to both 
borrowed materials and materials used in the library. 
d. 
Damaged or lost materials will be charged to the patron 
according to the schedule. 
When the dollar amount of unpaid fines and fees posted to 
a borrower's record is $50.00 or more, further checkout of 
materials is prohibited. The County Librarian is authorized 
to establish procedures for restoration of borrowing 
privileges. 

e. Materials borrowed by inter-library loan (ILL) from 
other libraries for Johnson County Library patrons are 
subject to the rules and regulations of the lending 
libraries, and any charges accrued from overdue, lost or 
damaged materials will be charged to the patron. The 
cost of lost materials will be non-refundable after the 
invoice is paid to the lending institution. 

APPEAL e. Fees and other charges may be appealed to the County Librarian. 
The County Librarian shall render a decision within ten days of the 
filing of the appeal. The individual filing the appeal may appeal the 
decision of the County Librarian to the Library Board of Directors 
using the procedure described in ARM 20-10-30. 

SCHEDULE f. The fee schedule of lost, or damaged materials 
and ILL materials is as follows: 

 Reading Level Material Type Replacement Charge Default Replacement 
Charge 
Adult, E, J, Teen Audio Cost of Item $30.00 
Adult, E, J, Teen Book Cost of Item $30.00 
Adult, E, J, Teen Compact Disc (Music) Cost of Item $30.00 
Adult, E, J, Teen DVD Cost of Item $30.00 
Adult, E, J, Teen Holder, Plastic A-V $3.00 $3.00 
Adult, E, J, Teen Periodical Cost of Item $6.00 
Kits Cost of Item $100.00 
Video Games Cost of Item $60.00 
Inter-Library Loan Items Cost of Item, Pending 
Invoice 
$200.00 
Study Room AV Kits $50.00 $50.00 
Laptops $1,550.00 $1,550.00 

April 13, 2023 ARM20-10-91 End