ADMINISTRATIVE REGULATIONS 

 

TAB: Governance DOCUMENT NUMBER: ARM 10-50-85 

 

SECTION: Library Board of Directors 

 

SUBJECT: PROGRAM AGREEMENTS WITH PUBLIC AGENCIES, NOT FOR PROFIT 
ORGANIZATIONS, AND FOR-PROFIT BUSINESSES 

 

SUMMARY 

Pursuant to K.S.A. 12-1223, the Library Board is a quasi- 
municipal corporation with the power to enter into and to 
delegate the authority to enter into contracts and agreements. 
ARM 50-30-25, entitled “Contracts,” covers all contracts into 
which the library enters, with the exception of those 
agreements in which the library and a public agency, not-for- 
profit organization, or for-profit business agree to co-sponsor 
a program or event. Those agreements, which are called 
“Program Agreements,” are covered by this regulation. 

Effective Date: 

 

Reviewed: 

July 19, 2006 

 

August 2, 2016 

November 8, 2018 

October 22, 2020 

October 13, 2022 

POLICY 

a. The Johnson County Library may enter into Program 
Agreements with public agencies, not-for-profit organizations, 
or for-profit businesses pursuant to which the parties agree to 
co-sponsor programs or events. Any qualifying entity will be 
considered as a participant in a program agreement providing 
the entity is willing and able to meet the parameters of the 
particular agreement. 

CRITERIA FOR APPROVAL 
OF PROGRAM AGREEMENTS 
BY THE COUNTY LIBRARIAN 
OR THE LIBRARY BOARD 

b. The Library Board hereby delegates to the County Librarian 
the authority to approve all Program Agreements. 

AGREEMENT REQUIRED 

c. Program Agreements shall be evidenced in writing. The 
form of the writing may be by way of letter agreement or 
memorandum of understanding. The written agreement shall 
include provisions that specify the nature of the program or 
event that is the subject of the agreement; the costs, if any, 
involved in the program or event, with a clear statement as to 
the costs to be incurred by the library; the objectives of the 
program or event and any requirements imposed by the 
library with respect to those objectives; a description of other 
agencies, organizations, or businesses that may be involved 
in the program or event; and a clear statement of the 
responsibilities of each party with respect to the program or 
event. The agreement shall also specify library requirements 
with respect to advertising or display of corporate or 

organizational logos. Programs presented at library facilities 




shall be offered to the public on a cost-free basis. However, 
the library may enter into sponsorship or other kinds of 
agreements in which programming is offered at other facilities 
with an agreed admission cost. Such terms shall be included 
in the agreement required under this regulation. 

 

PROCEDURES 

d. The County Librarian is directed to adopt written 
procedures and guidelines to implement the terms of this 
regulation. 

October 13, 2022 

ARM 10-50-85 End