ADMINISTRATIVE REGULATIONS 
TAB: Administration DOCUMENT NUMBER: 20-10-95 
SECTION: Finance 
SUBJECT: WAIVING AGED PATRON ACCOUNTS RECEIVABLE 

SUMMARY 

Effective Date: 
October 4, 2017 
Reviewed: 
October 27, 2021 
April 13, 2023 

DEFINITION OF 
FEE WAIVER 

AUTHORIZATION 
FOR COUNTY 
LIBRARIAN TO 
ADOPT 
PROCEDURES ON 
AUTOMATIC 
WAIVERS 

ELIGIBILITY FOR 
AUTOMATIC WAIVER 
OF ACCOUNTS 
RECEIVABLE 

This regulation defines the parameters within which 
aged patron library fees (accounts receivable) may be 
automatically waived and authorizes the County 
Librarian to adopt procedures with respect to waiving such 
fines. 



a. A fee waiver removes charges from a patron's account 
and clears the patron's record of money owed. The 
amount owed may include fees owed by the patron 
pursuant to ARM 20-10-90, Fee Schedule: " 
replacement charges, and fees owed by the patron 
pursuant to ARM 20-10-91, -, Lost or Damaged Materials and ILL 
Materials Fee Schedule; and any other fees or charges owed by 
the patron pursuant to these regulations. 
b. The County Librarian is authorized to adopt 
procedures for automatic waivers of aged accounts 
receivable from the Library's Integrated Library System 
(ILS). Such procedures may include appropriate 
definitions; rules governing timing of automatic waivers; 
and procedures relating to reports on aged accounts 
receivable. 
c. Fines for overdue library materials that were billed before April 
14, 2023 will be automatically waived in the Library ILS. Fees for 
lost or damaged library materials that were billed on or before 
April 13, 2017 will be automatically waived in the Library ILS on 
April 14,2023. Thereafter, on an annual basis, fees will be 
automatically waived in the Library ILS on the date of the seventh 
anniversary of such billing. When such fees are waived, the 
patron account receivable is eliminated. 
Patron accounts receivable, whether consisting of fees or fines, 
are ineligible for automatic waiver when: (i) subject to a patron’s 
bankruptcy proceeding in which the library has been given notice 
as a creditor; (ii) the total amount of the patron account receivable 
is equal to or more than $600; and (iii) the patron account 
receivable is for inter-library loan (ILL) materials from other 
libraries subject to the other library’s rules and regulations, as 
provided in ARM 20-10-91. Upon resolution of any of the 


ADMINISTRATIVE REGULATIONS 
TAB: Administration DOCUMENT NUMBER: 20-10-95 
SECTION: Finance 
SUBJECT: WAIVING AGED PATRON ACCOUNTS RECEIVABLE 

foregoing factors, the patron account receivable may be waived 
and eliminated. 

April 13, 2023 ARM 20-10-95 End