Overview
Meeting rooms are free and available for use by government agencies and nonprofit groups engaged in educational, cultural, intellectual, recreational, or charitable activities.
Open Access
All meetings must be open to the public and no fees may be charged.
Reservations
Reservations should be made at least 48 hours and can be made up to three months prior to the meeting date, on a first-come, first served basis through an
online form.
Cancellations
The Library should receive notice of cancellation at least 24 hours in advance of the reserved time. Failure to notify the Library of a cancellation may result in future denial of meeting room use.
Signs for a group may not be displayed outside the meeting room. The Library will post a weekly listing of meetings to be held in the meeting room. Use of the Library logo is prohibited.
Responsibilities of the Group
- A responsible group representative, age 18 or over, must be present for all meetings
- Supervision for the children of persons attending meetings.
- Financial liability for damages
- Observing the occupancy limit
- Obtaining required permits
- Furnishing materials and audio/visual equipment, except equipment available onsite
- Room set-up
- Returning the room to the condition in which it was before the group used it
- Cleanup must conclude 15 minutes before the Library closes
Prohibited Activities
- Drugs, alcohol, and the use of tobacco products
- Disruptive behavior
- Fires and cooking appliances, except for coffee makers
- Activities which impede the function of the Library
- The use of any equipment that interferes with Library operations or which creates losses or liability for the Library
- Signs, literature, or petitions outside of the meeting room except in designated areas
Public Inquiries
The Application for Reservation form includes permission to release the group contact name, address and phone number in the event of public inquiries.
Penalties and Appeals
Failure to comply with the meeting room regulations or these guidelines may result in denial of future use of a library meeting room, financial liability for damages, and/or immediate removal from the room.
Any group denied use of a library meeting room may appeal the decision in writing to the Johnson County Library Board of Directors, who will consider the request at their next regularly scheduled meeting.
